Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Recording What Goes Where
If you are moving a mix of furniture and boxes, it pays to write down every item before the hire date. Note each piece, its approximate dimensions and which room or property it belongs to, then decide which items travel on which day if the move spans more than one trip. Record any awkward pieces, such as a wardrobe that comes apart or a sofa with removable legs, and flag anything that might need blankets or covers you are supplying yourself. Keep a copy of the list with you so you can tick items off at each end. When asking for a quote, questions worth raising include how the hire would change if items were added to or removed from the plan.
Carrying Hobby Equipment by Van
Suppose your weekend involves transporting hobby gear, whether that is a model railway set, camping kit for a rally, or instruments for an amateur band. Begin by measuring each item, including its case or bag, and noting the total number of pieces. Some equipment travels in shaped or padded bags that take up more room than the measurements suggest, so record those separately. If any items belong to other people, note who owns what and add a contact number for each owner in case something needs discussing on the day. For the quote, ask about the van options for the dates you have in mind, and whether the hire leaves room for a change of plan if the activity runs late.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.