Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
How the right vehicle is confirmed
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Listing Boxed Belongings Before You Book
Start by writing down every box you expect to move, along with a short description of each one. Note the approximate dimensions of the largest boxes, since a few oversized cartons can influence the choice between a small van and a Transit more than a dozen standard ones. Record which room each box belongs to, which helps you keep track at both ends of the move. If some boxes are going to storage rather than a new address, list them separately. Add the hire dates and the addresses involved, including a contact name and number at each. Once this list is complete, the team can advise on the right vehicle group, and you will have a record to check against when the day arrives.
Keeping a Clear Load Inventory
A written inventory of everything going into the van is useful both for your own planning and for conversations with the hire team. List each item with a brief description, its approximate size and any notes about condition, particularly for furniture or appliances that need care. Note where each item is heading, since a move might involve two or three destinations, such as a new home, a storage unit and a family member's house. Record the access arrangements at every stop, including who to contact on arrival. Keep a copy of the inventory on your phone or in printed form so you can tick items off as they reach each destination. This record also gives you something concrete to refer to if anything is mislaid during a busy day.
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Things to check before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.