Matching a hire car to your passengers and luggage
Tell the team how many people will travel and how many cases, buggies or bulky bags you expect. Seating and boot space are separate questions. Say whether you need an automatic or are happy with a manual, and mention any child seat request early so it can be checked before you are quoted. Include details for every driver who may take the wheel.
How the right vehicle is confirmed
Start with the journey and pick the car to match it. Smaller cars are suited to city driving and short stays, automatics make local driving easier, estates and SUVs give more room for luggage, and people carriers are a better choice for families or small groups. The range available includes the Fiat 500, VW Golf, Ford Focus Estate, Ford Focus Automatic and Hyundai i10 Automatic, subject to dates, driver details and availability. The precise make, model, transmission, seating, payload and licence position are confirmed when you are quoted, so treat the vehicles listed as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Note Your Work Trip Details First
Write down the dates and times of your work commitments before anything else, since these anchor the hire period. Note where the car must be collected from and returned to, including any different addresses, and whether meetings could overrun. Record the driver's details and any colleagues who may need to drive during the trip. List the equipment or samples you will carry, with rough sizes, in case that affects the vehicle group you request. Note the destinations on your schedule and any gaps between appointments. When you contact the team, share these details and ask which vehicle groups suit your dates, what delivery or collection options exist, and how an extension to the booking would be arranged if the trip lengthens.
Building an Arrival-Day Itinerary
An arrival-day itinerary keeps the first hours of a work trip under control. Note your expected arrival time, the address of your first appointment, with a contact name and number there in case of delays, and the collection point you have agreed for the vehicle. List any stops between arrival and check-in, such as equipment pick-ups or site visits, and roughly how long each should take. Record who holds the booking reference and documents on the day. If a colleague is travelling with you, agree where they meet you and share the itinerary with them. Questions to raise when booking include what happens if your arrival is delayed, and whether the collection arrangements can be adjusted on short notice.
Explore other car hire areas
Things to check before booking
Before you confirm the hire, check the key details: vehicle availability, driver requirements, mileage, insurance, delivery or collection arrangements and any extras you have asked for, along with driver age, licence history, the deposit, the insurance excess and any travel abroad. A clear request gives the date, the length of hire, the rough route, the delivery or pickup address, the expected passengers or load, and any particular requirements that might affect which vehicle is suitable.















