Matching a hire car to your passengers and luggage
Tell the team how many people will travel and how many cases, buggies or bulky bags you expect. Seating and boot space are separate questions. Say whether you need an automatic or are happy with a manual, and mention any child seat request early so it can be checked before you are quoted. Include details for every driver who may take the wheel.
Picking a suitable car
Start with the journey and pick the car to match it. Smaller cars are suited to city driving and short stays, automatics make local driving easier, estates and SUVs give more room for luggage, and people carriers are a better choice for families or small groups. The range available includes the Fiat 500, VW Golf, Ford Focus Estate, Ford Focus Automatic and Hyundai i10 Automatic, subject to dates, driver details and availability. The precise make, model, transmission, seating, payload and licence position are confirmed when you are quoted, so treat the vehicles listed as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
How many people are travelling
How many people will be in the car on each day of the hire? That question is worth answering before you request a quote, because passenger numbers shape which vehicle group makes sense. Jot down every traveller, including children who need their own seat, and note whether the count changes between days, perhaps dropping from five on the outward leg to two later in the week. Add a rough luggage list beside the names: a suitcase each, a pushchair, golf clubs or a folded wheelchair. If companions are sharing the driving, record their details too so the team can confirm what is needed. Where someone joins partway through, a note of the pickup point keeps the arrangement clear for everyone.
Sharing the itinerary with your group
Once the dates are set, sending a short summary to everyone travelling saves a lot of back-and-forth messages. Note the start and end times, the meeting point for collection, and any stops already agreed, such as a visit, a meal or an overnight stay. Ask each companion to confirm they have the address of the final destination and a contact number for whoever is receiving them, since plans often change on the day. If luggage differs between passengers, ask for dimensions of the largest cases so the details are on hand when the vehicle group is confirmed. Questions still open, such as whether an extra driver can be added midway, can be listed and raised with the team when you book.
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Last checks before booking
Before you confirm the hire, check the key details: vehicle availability, driver requirements, mileage, insurance, delivery or collection arrangements and any extras you have asked for, along with driver age, licence history, the deposit, the insurance excess and any travel abroad. A clear request gives the date, the length of hire, the rough route, the delivery or pickup address, the expected passengers or load, and any particular requirements that might affect which vehicle is suitable.















