Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Checking Entrances and Item Dimensions First
Will your largest item actually fit through the gaps it must pass? Before anything else, measure the key pieces, including sofas, wardrobes, fridges and any flat-pack furniture still in its packaging. Note the height, width and depth of each, and then measure the relevant doorways, corridors, stairwells and lift openings at both ends of the journey. Write these figures down rather than estimating, and record anything that can be dismantled, along with the sizes of the separate parts. Where an item is unusually shaped, such as an L-shaped sofa or a long ladder, note its longest dimension separately. Sharing these measurements with the team, alongside your access arrangements and dates, helps them discuss which van suits the job.
Planning a Household Move in Manageable Stages
A move goes more smoothly when it is planned stage by stage rather than as one long day. Start with a room-by-room inventory, noting which items are sold, stored or given away rather than coming with you. Estimate the number of boxes and note any fragile pieces so they are described accurately when you enquire. Next, set out the itinerary: collection time, the order of stops, and the expected finish. Record contact details for everyone involved, including key holders at both properties, and confirm access arrangements such as parking or gate codes in advance. If children or pets need looking after during the move, note who is responsible. Keep this plan in one document so you can share it with the team, who can then discuss a suitable van for the job.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.