Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Recording the Order of Your Drop-Offs
If your day involves several stops, a written sequence can settle most questions before you set off. Rather than working from memory, list each destination in the order you plan to visit, with a name and phone number for the person receiving goods at every address. Note which items belong to which stop, perhaps by labelling them or keeping a simple numbered list, so nothing gets handed over at the wrong place. Where a recipient might not be home, ask them in advance for an alternative contact or a safe place, and record what they say. If timings are tight, note the earliest and latest window each recipient can accept. Sharing this sequence when you ask for a quote lets the team consider your route alongside the vehicle choice.
Keeping a Load Inventory
What exactly is going into the van? A load inventory answers that question and is worth preparing before you enquire. Go room by room or job by job and write down each item, its rough dimensions, and whether it comes apart, since a bed frame that dismantles is a different proposition from one that does not. Count boxes rather than estimating them, and note anything unusually shaped, such as ladders or rolled carpet. If some items might be left behind after all, mark them as optional so your list reflects what is definite. Keep a copy on your phone in case anything needs checking mid-job. When you request a quote, send the inventory across with your dates, and raise any item you are unsure about so the team can discuss it.
Explore other van hire areas
Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.