Matching a hire car to your passengers and luggage
Tell the team how many people will travel and how many cases, buggies or bulky bags you expect. Seating and boot space are separate questions. Say whether you need an automatic or are happy with a manual, and mention any child seat request early so it can be checked before you are quoted. Include details for every driver who may take the wheel.
How the right vehicle is confirmed
Start with the journey and pick the car to match it. Smaller cars are suited to city driving and short stays, automatics make local driving easier, estates and SUVs give more room for luggage, and people carriers are a better choice for families or small groups. The range available includes the Fiat 500, VW Golf, Ford Focus Estate, Ford Focus Automatic and Hyundai i10 Automatic, subject to dates, driver details and availability. The precise make, model, transmission, seating, payload and licence position are confirmed when you are quoted, so treat the vehicles listed as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Coordinating Several Passengers in One Car
Travelling with more than one passenger? Begin with a straightforward passenger list showing each person's name, a contact number and their pick-up or drop-off point. If somebody is travelling one way only, note that as well, because it may affect the itinerary you sketch out. Ask everyone how many bags they plan to bring and whether any are awkwardly shaped, such as golf clubs or a pushchair, then record approximate dimensions alongside each item. A written itinerary with times and addresses keeps everybody working from the same page and makes it easier to answer follow-up questions when you request a quote. If arrangements could shift, list the dates you have some flexibility on and any alternative meeting points worth mentioning to the team in advance.
Sorting Out Details for a Longer Stay
For an extended trip, start by fixing the start and end dates, including any day when the car might sit unused, and note whether an extension is possible if your plans run over. Sketch a rough itinerary of stops and overnight addresses, and keep a contact name and number for each place you will deal with, whether that is accommodation, a family member or a business receiving you. Record expected luggage for every traveller, including anything bulky, with rough measurements so the team can discuss vehicle groups with you. Questions still worth asking include where the car would be collected or delivered, what happens if your return date changes, and which details the team needs from each driver before the booking is confirmed.
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Things to check before booking
Before you confirm the hire, check the key details: vehicle availability, driver requirements, mileage, insurance, delivery or collection arrangements and any extras you have asked for, along with driver age, licence history, the deposit, the insurance excess and any travel abroad. A clear request gives the date, the length of hire, the rough route, the delivery or pickup address, the expected passengers or load, and any particular requirements that might affect which vehicle is suitable.















