Matching a hire car to your passengers and luggage
Tell the team how many people will travel and how many cases, buggies or bulky bags you expect. Seating and boot space are separate questions. Say whether you need an automatic or are happy with a manual, and mention any child seat request early so it can be checked before you are quoted. Include details for every driver who may take the wheel.
Picking a suitable car
Start with the journey and pick the car to match it. Smaller cars are suited to city driving and short stays, automatics make local driving easier, estates and SUVs give more room for luggage, and people carriers are a better choice for families or small groups. The range available includes the Fiat 500, VW Golf, Ford Focus Estate, Ford Focus Automatic and Hyundai i10 Automatic, subject to dates, driver details and availability. The precise make, model, transmission, seating, payload and licence position are confirmed when you are quoted, so treat the vehicles listed as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Preparing Notes for a Work Trip
Write down the hire dates first, including the exact day you need the car and the day you return it, plus any early starts or late finishes that affect collection or delivery times. Note your driver details, whether other colleagues will drive, and where the car needs to be during the trip. Record how many passengers will travel and what they will carry, such as laptops, samples or display equipment, along with the approximate dimensions of anything bulky. If meetings could overrun, think about whether extending the hire is worth considering. When you request a quote, ask about vehicle groups that suit your load, confirm delivery or collection options, and check what information the team needs from each named driver.
Drafting an Arrival-Day Itinerary
Once the hire dates are settled, sketch out what the first day should look like so the car is in the right place at the right time. List each appointment or task in order, with addresses, contact names and phone numbers for the people you are meeting. Note where you might park between engagements and who to ring if a meeting moves. If the day involves collecting colleagues, record their pick-up points and the times they expect to be ready. Keep the itinerary flexible in case plans change, and share it with anyone travelling with you. When you speak to the team, ask about the delivery time for the first morning and confirm where the car should be left at the end of the hire.
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Last checks before booking
Before you confirm the hire, check the key details: vehicle availability, driver requirements, mileage, insurance, delivery or collection arrangements and any extras you have asked for, along with driver age, licence history, the deposit, the insurance excess and any travel abroad. A clear request gives the date, the length of hire, the rough route, the delivery or pickup address, the expected passengers or load, and any particular requirements that might affect which vehicle is suitable.















