Matching a hire car to your passengers and luggage
Tell the team how many people will travel and how many cases, buggies or bulky bags you expect. Seating and boot space are separate questions. Say whether you need an automatic or are happy with a manual, and mention any child seat request early so it can be checked before you are quoted. Include details for every driver who may take the wheel.
Picking a suitable car
Start with the journey and pick the car to match it. Smaller cars are suited to city driving and short stays, automatics make local driving easier, estates and SUVs give more room for luggage, and people carriers are a better choice for families or small groups. The range available includes the Fiat 500, VW Golf, Ford Focus Estate, Ford Focus Automatic and Hyundai i10 Automatic, subject to dates, driver details and availability. The precise make, model, transmission, seating, payload and licence position are confirmed when you are quoted, so treat the vehicles listed as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Preparing the Details for a Work Trip
Begin by noting the information the team will ask about: the dates you need the car, the driver's details, and where the vehicle must be delivered or collected from. For a work trip, it also helps to record the purpose of each journey, such as client meetings, site visits or travel between offices, so you can explain your needs clearly when enquiring. Think about whether an automatic or a particular vehicle group suits the driving involved, and note any preference alongside your dates. If the trip involves carrying samples, equipment or a colleague, mention this when you ask for a quote, since it may influence which group is suggested. Keeping this information in a single note means nothing is overlooked when the booking conversation begins.
Sharing the Itinerary With Colleagues
If colleagues or companions are joining you on the trip, sharing the itinerary with them early keeps everyone working from the same plan. A short summary covering the hire dates, expected departure time, meeting locations and the contact details of anyone receiving you at each stop gives the group a reference point they can check at any time. It is worth agreeing who will be the main contact for the booking and who holds the reference number, in case plans need adjusting partway through. Where passengers are meeting the car at a different point from the delivery address, note that location separately. Colleagues may also have their own requirements, such as space for a laptop bag or a preference for arrival times, so gather these before you enquire and include them in your initial questions to the team.
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Last checks before booking
Before you confirm the hire, check the key details: vehicle availability, driver requirements, mileage, insurance, delivery or collection arrangements and any extras you have asked for, along with driver age, licence history, the deposit, the insurance excess and any travel abroad. A clear request gives the date, the length of hire, the rough route, the delivery or pickup address, the expected passengers or load, and any particular requirements that might affect which vehicle is suitable.















