Matching a hire car to your passengers and luggage
Tell the team how many people will travel and how many cases, buggies or bulky bags you expect. Seating and boot space are separate questions. Say whether you need an automatic or are happy with a manual, and mention any child seat request early so it can be checked before you are quoted. Include details for every driver who may take the wheel.
How the right vehicle is confirmed
Start with the journey and pick the car to match it. Smaller cars are suited to city driving and short stays, automatics make local driving easier, estates and SUVs give more room for luggage, and people carriers are a better choice for families or small groups. The range available includes the Fiat 500, VW Golf, Ford Focus Estate, Ford Focus Automatic and Hyundai i10 Automatic, subject to dates, driver details and availability. The precise make, model, transmission, seating, payload and licence position are confirmed when you are quoted, so treat the vehicles listed as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Details to note for a work trip
For a work trip, the first things worth writing down are the start and end dates, the pickup point and the named drivers who will be behind the wheel. Add a note of any meetings or site visits scheduled during the hire period, since a rough itinerary helps you see when the car needs to be available and when it could be collected. Record whether you will carry samples, display boards or tools, with approximate dimensions for the bulkiest pieces. If a colleague at the destination is expecting you, keep their contact details to hand. Pass the dates, driver details and itinerary summary to the team when you enquire, and ask any remaining questions about vehicle groups then.
Packing plans for a short break
When a weekend away is on the calendar, draft a short packing list before choosing a car. Count the travellers first, then list the bags each will bring, noting whether they are hard suitcases, soft holdalls or something longer like a set of golf clubs. Estimate the dimensions of anything oversized and add a line for extras such as a cool box, walking boots bag or child's travel cot. Decide whether shopping or equipment will be collected on the return leg, and note it if so. With the list drafted, share it alongside your dates and delivery preferences when requesting a quote, and raise any open questions about boot shape or roof storage at that point.
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Things to check before booking
Before you confirm the hire, check the key details: vehicle availability, driver requirements, mileage, insurance, delivery or collection arrangements and any extras you have asked for, along with driver age, licence history, the deposit, the insurance excess and any travel abroad. A clear request gives the date, the length of hire, the rough route, the delivery or pickup address, the expected passengers or load, and any particular requirements that might affect which vehicle is suitable.















