Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Write Down a Full Load Inventory
Start by writing down everything you expect the van to carry, room by room or job by job. Note each item's rough length, width and height, plus anything that comes apart, such as bed frames or shelving, and whether you intend to keep it assembled. Record the number of boxes, bags and loose pieces separately, and flag awkward shapes like long ladders or rolled carpet. A written inventory gives the hire team something concrete to work from when matching your load to a small van, Transit, Luton, dropside or crew van. If you are unsure whether a measurement matters, include it anyway and let the team advise. You might also note which items are needed first at the other end, since that can shape the order you plan around.
Fit the Hire Dates Around Your Packing
Think next about how the hire dates fit around your packing schedule. If you are still sorting belongings into boxes, it may be worth choosing a start date that leaves a clear day or two beforehand, so the van is not sitting unused while cupboards are still being emptied. Note down when each part of the job needs to happen: when items are wrapped and ready, when keys are collected, and when any collection point closes. If furniture is being picked up from a shop or seller, ask them for their opening hours and whether they hold items for a set period. Writing a simple timeline, even a rough one, lets you compare hire periods accurately and gives you clear questions to raise when you call about availability.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.