Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Transporting Hobby and Sports Equipment
The first decision is usually what exactly is coming along. If your weekend involves model aircraft, camping gear, kayaks, band equipment or sports kit, list every piece before you look at vehicles. For each item, note whether it stays in one piece or comes apart, and record the dimensions of the longest or tallest section. Add the small accessories too, such as helmets, toolboxes, folding tables or bags of clothing, since these add up quickly. If any equipment is unusually shaped, like a paddleboard or a set of sails, describe it in your enquiry rather than just naming it. Mention the dates you have in mind and where the equipment is being picked up from and dropped off, then ask the team which vehicle options they would suggest given the load you have described.
Checking Entrances and Access Before Booking
Once you know what you are carrying, turn attention to the places involved. At each address, measure the width and height of the doorways, gates or archways the equipment will pass through, and note the depth of any hallways or passages. Record details such as steps, gravel drives, narrow lanes or parking restrictions, and if the drop-off point is a club, a school or a storage unit, find out who to contact there about access on the day. Write the measurements beside your item dimensions so you can compare the two sets of figures yourself. When you request a quote, include the full item list, the access arrangements you have noted and your hire dates, and ask any outstanding questions about vehicle choices so nothing is left unanswered before you commit.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.