Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Measuring Items and Entrances in Advance
Will that wardrobe actually go through the door? It is a question worth answering before the hire begins, not on the day. Start by measuring the largest items you intend to move, noting their height, width and depth, and record those figures alongside a rough count of boxes and bags. Then think about the spaces involved: the doorway, corridor or stairwell at the collection address and the equivalent at the delivery end. If either property has narrow access, a shared driveway or restricted parking, write those details down so they can be raised with the people at each address. Passing these measurements and access notes to the team when you enquire keeps the conversation about vehicle choice grounded in facts rather than guesswork.
Moving Hobby and Leisure Equipment
If the van is for hobby gear rather than a house move, a different set of notes comes into play. Perhaps you are collecting a second-hand canoe, taking model railway boards to an exhibition, or moving band equipment for a weekend show. In each case, list every piece with its dimensions, and photograph anything unusually shaped so you have a record to refer to. Note whether any item comes apart, since a dismantled load may fit a different van from an assembled one. Add the dates, the addresses at both ends and a contact number for whoever is selling or receiving the equipment. Where collection times are fixed by a seller or venue, include those times in your enquiry so the hire period can be planned around them.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.