Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
How the right vehicle is confirmed
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Moving Boxed Belongings
Start by writing down every box you intend to move, along with a note of what each one holds and its rough dimensions. A numbered list works well, since you can then tick items off at each end of the journey and spot anything missing straight away. Record fragile boxes separately, mark which room they belong to, and note any boxes that need to stay upright. If some belongings are going to more than one address, group the list by recipient and note a contact name and phone number for each drop-off. This record also gives the team a clear picture of the volume involved when you ask about a small van, Transit, Luton or another option, and it leaves an open question you can settle later about whether everything fits in one booking or needs a different arrangement.
Building a Load Inventory
A load inventory is simply the list you keep alongside your booking notes, and it is worth preparing before you request a price. Alongside boxes, include furniture, appliances and any loose items, with measurements for the awkward pieces such as wardrobes, sofas or shelving. Note the quantity of each item rather than guessing, and photograph anything with removable parts so you can reassemble it correctly. If a collection point or delivery address has particular access arrangements, record those details too and confirm them with the contact person there, since they will know the site. Keep the inventory with you during the hire period, as it doubles as a checklist when items are handed over, and share the totals with the team when you ask which van size suits the job.
Explore other van hire areas
Things to check before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.