Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
What to Record About Your Boxes
Start with a written inventory of everything that will travel in boxes: how many you have, what each one holds, and its three measurements in centimetres. Note which ones contain fragile items and which are heavy enough to need two people, since that tells you something about the order of the day even before the hire begins. Add any furniture going along, with its largest dimension, and the access arrangements at both addresses, including stairs, gates or narrow entrances. Write down the dates you have in mind and whether a friend will be there to help at either end. Handing this list over when you enquire gives the hire team a clear picture of the job.
One Outing or Several Separate Ones
Next, think about whether the whole move happens in one outing or across several. List the items in order of urgency: the beds and kettle might be needed on the first night, while boxes of books could follow later. Note who holds keys at each address, whether both ends are available on the same day, and how many people can attend each stage. If you choose more than one outing, record the dates you have in mind for each and the gap between them, as that may influence the hire period you ask about. Questions about which van suits each stage, and whether the same one could serve both, are worth putting to the team in a single enquiry.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.