Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Weighing One Trip Against Several
A key decision before hiring is whether to move everything in a single run or spread the work across several shorter hires. Start by listing what you actually need to carry, then note the rough dimensions of the largest pieces, such as a wardrobe or workbench, and an estimate of the total volume. Ask yourself whether one larger vehicle could cover the whole job on one day, or whether the items divide naturally into two or three loads that suit a smaller van. Record the hire dates you have in mind for each option, the access arrangements at both ends, and any deadline the items must arrive by. Presenting both scenarios to the team, with your lists attached, lets them compare a small van, Transit, Luton, dropside or crew van where available and advise on the best match.
Setting Aside Time for Packing and Loading
When planning your hire window, it pays to think beyond the drive itself. If you are moving house, consider how long it will realistically take to dismantle furniture, wrap fragile pieces and carry boxes to the door before the van even arrives. Write down a start time for packing, an allowance for getting items out of the property, and the point at which you expect to set off. Note the access arrangements at the collection point, such as parking restrictions or narrow lanes, and any contact details for someone at the destination who can confirm arrival expectations. Build these timings into the dates you request, and raise any questions about the hire period length when you ask for a quote, so the schedule you arrange reflects the whole task rather than the driving alone.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.