Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Comparing One Trip With Several
One decision worth making early is whether the job is a single run or several separate trips. Start by listing everything that needs to move, with dimensions and approximate weights for the larger pieces. If the total looks manageable across two or three journeys, note the dates each load would go, along with access arrangements at both ends. If one trip is preferred, the same list helps the team judge which van suits the whole load. Record a contact name and number for anyone receiving items, and decide who is available on each day. When you request a quote, share the list and ask any questions about availability, so the choice between options rests on real figures.
Building a Room-by-Room Inventory
A household move rewards preparation at the inventory stage. Go through each room and write down the furniture, boxes and appliances involved, measuring anything that looks close to an awkward size. Note whether wardrobes or beds will be dismantled, and count the bags and loose items separately so nothing is overlooked. Keep the access details for both addresses to hand, including any restrictions the property contact can confirm, and record their phone number in case questions arise on the day. Once the list feels complete, send it with the hire dates and ask about anything unclear, from the differences between van sizes to collection arrangements. The team can then respond with a matched suggestion rather than a guess.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.