Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Fitting the van to your route
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Planning the Unloading Order
Suppose your items are destined for several rooms or addresses. Before the hire begins, it pays to record where each piece is going rather than deciding on the day. Label boxes with their destination room and list large items alongside their approximate dimensions and intended position at the far end. Note which items are needed first once you arrive, such as kettle and bedding, so those can be identified quickly whatever happens. If some goods are heading to a second address, write that address and a contact number beside the relevant entries. Sharing the destination list and access arrangements with the team lets them confirm the right van for the job, and you can raise any questions about the hire window while the plan is still on paper.
Comparing One Trip With Several
If you are deciding between one long run and a series of shorter ones, gather the facts before choosing. Count the items, estimate their combined volume, and note any deadlines attached to collections or deliveries. Record the hours each option would need, the days people are free to help, and the access limits at every address involved, including any gates or time windows you already know about. List a phone number for each contact point so delays can be reported promptly. Once the figures are on paper, ask the team to quote for both patterns, for example a single full-day hire against two half-day hires, and compare what each covers. Whichever route you take, a written record of items, times and contacts gives you something solid to check against if the schedule has to change.
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What to confirm on the phone
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.