Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Putting together your move plan
Which day works best for the collection and the drop-off? Once those dates are fixed, it helps to write a simple list of everything leaving the property, room by room, so nothing gets missed when you ring for a quote. Note who will be at each end of the journey and their contact numbers, since the recipient may need to confirm arrival arrangements or gate access in advance. If you are collecting furniture from a shop or a private seller, ask them for a pickup window and any reference they use for the order. Questions worth raising include whether the vehicle can be collected the evening before, how long the hire period runs, and what happens if the move slips to another day.
Measuring bulky items before you book
How do you know which van size to ask about? Start by measuring the largest pieces, noting each item's length, width and depth, and record the figures alongside your list. A three-seater sofa, a wardrobe or a dismantled bed frame will usually be the deciding measurements, so write these down first. If anything comes apart, note whether the components separate and what the individual dimensions become. Keep the tape handy for awkward shapes such as rolled carpets or tall lamps, and photograph anything with an unusual form. When you contact the team, share the full set of measurements and ask whether the vehicle you have in mind is available on your chosen dates, how the hire period works, and what you would need to bring yourself for protecting the load in transit.
Explore other van hire areas
Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.