Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Checking Entrance and Item Dimensions
Will that sofa actually pass through the door? Measuring before you book answers the question with numbers instead of guesswork. Take the height, width and depth of each large item, then measure the doorways, corridors and stairwells at both the collection point and the destination, noting the narrowest gap on the route. Record the same figures for any gated entrance, alley or lift you expect to use, along with the name and number of the person at each address who can confirm access. Write the measurements into your item list so nothing depends on recollection. If a figure looks marginal, flag it with the team when requesting the vehicle, since the sizes you supply inform which van group is discussed.
Planning the Order of the Trip
Beyond measurements, the sequence of the day deserves some thought on paper. List the addresses in the order you intend to visit them, including any intermediate stops such as a storage unit or a second collection, and attach a contact name and number to each location. Note the expected time at every address and whether someone will be waiting to receive items or open a gate. If certain goods are destined for different people, record which items belong to which recipient so nothing is handed over incorrectly. Questions that remain open, such as whether a dropside or crew van suits the job, can be raised with the team alongside your list when you ask about availability.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.