Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Writing Down Your Boxed Belongings
Start by writing a simple list of every boxed item you intend to move, along with a note of which room or person each one belongs to. Numbering the boxes and keeping that list on your phone or on paper means you can spot anything missing at either end of the job. Record the approximate size of each box, how many you have in total, and whether any are unusually heavy or awkwardly shaped. If some boxes are going to a different address, perhaps a storage unit or a relative's house, note that separately. You can also record the dates you have in mind and any deadline attached to them, such as a collection slot you have already agreed. When you ask for a quote, this written list gives the team a clear picture of the job and lets you raise any questions about van sizes or hire periods.
Measuring Bulky Items Before You Enquire
Large or irregular items deserve their own set of notes before you contact the hire team. For each piece of furniture, appliance or equipment, write down the height, width and depth, and add a note of anything that extends beyond those figures, such as legs, handles or a removable shelf. Ask whoever is supplying the item whether it comes apart, and if so, what the dimensions of each section are. It also helps to record which items are going to which address, along with a contact name and number for anyone receiving them, in case timings need confirming on the day. When you request a quote, include these measurements and any access details you have gathered. Any questions that remain open, such as whether a particular item needs special handling, are worth listing so the team can address them directly.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.