Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Measuring Bulky Items
Deciding between a small van and a Luton often comes down to the dimensions of your largest single item. Before requesting a quote, measure the length, width and height of each bulky piece, whether that is a wardrobe, a sofa, a workbench or a rolled carpet, and write the figures down rather than estimating. Note whether any item comes apart, since a bed frame that dismantles behaves differently to a solid sideboard. If something is an awkward shape, such as a ladder or a length of piping, record its longest dimension too. With those numbers to hand, ask the team which vehicle option suits your list and whether your measurements point towards a dropside for open loads. Sharing exact dimensions in your enquiry allows the team to respond with a specific vehicle rather than a guess.
Keeping a Load Inventory
A load inventory is a written record of everything that needs to travel, and it saves confusion if you start one as soon as the job is agreed. List each item by name, add approximate dimensions for anything large or awkward in shape, and keep a running count of boxes and bags. Mark which pieces are fragile, which belong to someone else, and which are destined for a storage unit rather than the new address. Note the hire dates, the access arrangements at each end, and a contact name and number for anyone taking delivery at the far end. When you approach the team, share the inventory and ask which van option suits the load you have described, along with any questions about the hire period and route.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.