Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Writing Down a Full Load Inventory
Start by listing every item you expect to carry, however obvious it seems. Note the dimensions of larger pieces such as wardrobes, sofas or workbenches, plus any awkward shapes like rolled carpets or long lengths of timber, since these details help the team judge which van size fits the job. Count boxes rather than estimating, and record whether any are fragile or need keeping separate. It is worth adding a column for items that might be left behind if space runs short, so you can decide priorities in advance. Photographs of bulky furniture can be useful reference points when you phone or email. Once the list is drafted, check it against the rooms or workspace you are clearing to catch anything forgotten, then keep it with your hire notes so you can answer questions quickly.
Setting Aside Realistic Time for Packing
Think about how many hours each stage of your day will genuinely take, and write those estimates beside the inventory. If you are collecting furniture from two addresses or finishing a job before a delivery round, note the order you plan to work through them and where breaks would fall. Consider whether you will need help from another person at any point and whether their availability matches your chosen dates. Asking yourself whether items need wrapping, dismantling or sorting before the van arrives can highlight tasks better done earlier in the week. It is also worth contacting whoever is receiving a delivery to confirm when they can accept it, and to ask about access on their side. Any gaps in the timetable are worth flagging to the team when you discuss the hire.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.