Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
How the right vehicle is confirmed
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Measuring Bulky Items Before You Book
One of the first decisions to settle is whether your largest items will suit the van you have in mind. Take a tape measure to each bulky piece and record its height, width and depth, then note those figures alongside a short description of the item. A wardrobe, a fridge or a rolled mattress each presents a different shape, and dimensions tell the team more than a guess ever could. If anything can be dismantled, note which parts come apart and how the pieces compare in size once separated. Keep this list handy when you enquire, because the team can then advise which van from the available options matches your load. Where a measurement is uncertain, flag it as approximate rather than leaving it out.
Organising a Load of Boxed Belongings
If your job involves boxes rather than individual pieces of furniture, a different set of notes comes into play. Count the boxes first and sort them by size, since twenty small cartons and eight large ones describe a very different load. Record anything fragile with a label or symbol so it stays identifiable on the list, and note any boxes that contain unusually heavy contents. Set aside a page for odd-shaped items that will not fit a standard box, such as lamps, vacuum cleaners or garden tools. Once the list is drafted, you can share it with the team along with your dates and access arrangements. Questions worth asking include which van size suits a mixed load and whether any items need special attention.
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Things to check before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.