Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Noting Which Items Are Needed First
If you know exactly which pieces are destined for each room or site, it is worth writing that down before the hire begins. A simple list describing each item, its rough dimensions and where it is going gives you something to check against when you speak to the team about a small van, Transit, Luton, dropside or crew van. You might also note whether anything is needed urgently at the far end, such as tools for a job starting the next morning, since that is useful information to pass on. If a recipient will take delivery of some of the goods, record their name and phone number too. Any question about whether a particular vehicle suits your list can be raised when you request a quote.
Coordinating Helpers for the Day
Should friends or colleagues be lending a hand, agreeing the arrangements in advance tends to make the day run more smoothly. Note who is available, at what times, and whether anyone can only spare part of the day. If helpers are meeting you at the destination rather than at the start, a shared note of the address, expected arrival window and contact numbers keeps everyone informed. You may also want to record which tasks each person is happy to take on and any equipment they can bring, such as trolleys or straps of your own. Where the hire spans several days, a short written rota can help. Any remaining questions about timing can be raised with the team when confirming the dates.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.