Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
How the right vehicle is confirmed
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Measuring Bulky Items First
Before settling on a van, your first job may be to measure the largest items you intend to move. Take a tape to wardrobes, sofas, mattresses or workbenches and record the height, width and depth of each, plus whether anything comes apart into smaller sections. Note awkward features such as protruding handles, wheels or legs that add to the overall footprint. If goods are already boxed, list the box count and the biggest single box. These figures become the basis of your conversation about which vehicle group suits the job, because you can describe your load precisely rather than estimating. Keep the measurements with your other hire notes so nothing gets forgotten between planning the move and confirming the dates.
Organising Boxed Belongings
If most of your load will be in boxes, spend some time listing them before the hire. Group items by destination, so boxes for a storage unit sit apart on your list from those going to a friend's house or a new address. Note roughly how many boxes you have and whether any contain fragile goods worth flagging to anyone helping. Record the delivery address for each group and a contact number for the person receiving them, in case you need to confirm timings on the day. You might also decide which boxes are needed first at the other end and mark them accordingly. This is simply paperwork that keeps the move orderly; when you can see every consignment on one page, gaps and overlaps become obvious before you set out.
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Things to check before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.