Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Fitting the van to your route
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Start With a Written Load Inventory
Before anything else, put together a written inventory of everything the van needs to carry. Walk through your home, workshop or storage unit and list each item, grouping them by room or by job so the list stays readable. Against the larger pieces, note the dimensions, taking particular care with anything long, tall or irregular in shape, and count the boxes rather than estimating. Record any items that might need special handling simply so the hire team knows they exist. Once the inventory is complete, add the hire dates and the access arrangements at both ends, including who will be present and their contact number. Sharing this list when you enquire allows the team to suggest a small van, Transit, Luton, dropside or crew van based on what is actually available for your dates.
Sorting Boxed Belongings in Advance
Boxed possessions respond well to a little preparation, and the work begins before the van is even booked. Decide which boxes travel and which stay behind, then number the ones going and write a brief contents note on each, which helps at the other end when you are deciding where things belong. Measure a typical box and note the dimensions of any unusually large cartons, then record the total count. If some boxes hold fragile items, mark them clearly and mention them when you contact the team. Note the access details at the destination, including parking and any time restrictions, plus the name and number of whoever receives the load. Questions about which van size suits your box count, and what is available on your dates, are worth asking at the outset.
Explore other van hire areas
What to confirm on the phone
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.