Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Writing Down What You're Carrying
The starting point for any van enquiry is a written record of the job. List every item you plan to carry, noting approximate dimensions for anything large such as wardrobes, sofas or trade materials. Count the bags and boxes, and mark which pieces belong to whom if several people are involved. Record the hire dates and roughly how long each stage of the job might take, including whether you need the van for part of a day or longer. Note the access arrangements at both ends, such as who to contact on arrival and whether any gates or parking need advance arrangement. Decide whether a small van, Transit, Luton, dropside or crew van best matches your list. Any questions you still have about vehicle suitability can go to the team with your enquiry.
Planning Around Hobby Equipment
Transporting equipment for a hobby requires a little extra preparation before requesting a van. Write an inventory of everything you intend to bring, from bicycles and camping gear to musical instruments or model railway kits, and estimate the length, width and height of the largest pieces. Note whether any item is delicate or needs keeping separate from other cargo, and whether tools or accessories travel with it. Record the dates you need the van and the access arrangements at both the pickup point and destination, including a contact name and number for whoever receives the equipment. If extra passengers or open-air pieces are part of the plan, mention them when you enquire. Keep a note of questions about matching the van to your equipment list.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.