Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Coordinating Your Helpers
Who is available on the day? Before the hire dates are set, ask each helper directly and write down their answers. Note who has confirmed, who is tentative, and who can only come for part of the day. Record the hours each person can offer, and whether they are willing to travel to a second address if the job involves more than one drop-off. If somebody is providing equipment, such as straps or blankets they own themselves, add that to the list too. Decide how you will contact everyone on the morning itself, whether by group message or individual calls, and note any helper who does not use mobile data. A clear roster gives you a realistic picture to work from when planning.
Measuring Bulky Items
How big is the largest thing you need to move? Take measurements of your biggest items before you make any decisions about the vehicle. Record the height, width and depth of each bulky piece, and note the shape as well as the numbers, since a narrow tall wardrobe and a wide low sideboard behave differently despite similar figures. Check for removable parts, such as feet, doors, shelves or a mirror fixed to a frame, and measure again with those parts detached if they will travel separately. Write down any item that cannot be tilted or turned, and say why, so the constraint is clear when you describe the job. Keep all measurements on one sheet you can read out when asking about a van.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.