Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Allowing Time For Packing And Loading
What should you note down before the job begins? Start with a room-by-room list of everything going to the new place, recording quantities of boxes, bags and loose items. Measure the largest pieces, such as wardrobes, sofas or mattresses, and write those dimensions beside each entry. Note the hire dates and roughly how long you expect the whole job to take, plus any furniture that comes apart before travel, since these details help when discussing the booking. Record the access arrangements at both ends, including any restrictions on when you can collect or drop off. Keep the completed list with your dates so the team can help match the job to a suitable vehicle and confirm the arrangements for you.
Preparing A Business Delivery Run
Before the run begins, list the delivery addresses in the order you intend to visit them and note the goods assigned to each stop. Record the recipient's name and direct phone number for every address, and confirm with them where items should be presented and who will sign for them. Note any reference numbers, purchase orders or delivery notes you will need to quote on arrival. If certain stops have time windows, write these alongside each address so you can sequence the run sensibly. Questions to raise with the team include the hire dates, the total volume of goods and whether a crew van might suit if colleagues are travelling too.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.