Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Preparing a Business Delivery
If the van is needed for business deliveries, a clear delivery schedule is the first thing to draft. List each recipient, their address and a contact number, then note the preferred delivery windows they have given you. Record the goods going to each stop, including quantities and the approximate dimensions of any large items, so you can compare the load against the van types available. Write down the hire dates and the access arrangements you already know at each destination, such as gates or opening hours the recipient has confirmed. Any questions about access at the delivery end are best directed to the recipient themselves. You can then ask the team how your schedule and load match the van options they offer.
Moving Boxed Belongings
For a move built around boxes, start by counting what you have. Note the number of boxes by size, and record any items too large to box, along with their rough measurements. If some boxes are going to storage and others to a new address, list which is which and keep a note of the recipient at each end. Think about the hire dates and whether you want spare time in case a run takes longer than expected. Access arrangements you already know, such as parking limits at either address, are worth writing down too. With your list ready, you can ask the team which van would suit the quantity of boxes and whether your proposed dates allow the runs you have in mind.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.