Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Measuring Bulky Items Before You Enquire
Before choosing between a small van, Transit, Luton, dropside or crew van, take a tape measure to your largest items and write the figures down. Note the height, width and depth of each awkward piece, from sofas to wardrobes, and flag anything that cannot be dismantled. Recording these dimensions when you contact the team allows a more informed discussion about which vehicle might suit, without you needing to estimate on the spot. You might also photograph each item so you can refer back to it later, and keep the list with your other booking notes. If an item has protruding handles or feet, include those in the measurement. Whether a particular van accommodates everything is something to confirm with the team once they have your figures.
Organising Boxed Belongings
If much of your load consists of boxed items, an early inventory can guide the conversation about van size. Count each box, note roughly what room it came from, and mark any that contain fragile or high-value contents. Recording the approximate dimensions of your standard box helps the team estimate how many might be involved in a typical move. You might also decide which boxes travel with you personally and which go in the van, keeping that split written down. Where some boxes are destined for storage rather than a new home, label them separately so nothing gets mixed up on the day. Gathering recipient contact details for each delivery address, where relevant, ensures you can confirm arrival arrangements directly with them.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.