Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Writing Down Everything You Carry
Start with a written list of every item due to travel, from the largest wardrobe down to a box of kitchen bits. Group the entries by room or by job site, and for each one record the item name, a rough count and whether it is boxed, loose or wrapped. If furniture is being collected from a shop, or items are heading into storage, note what belongs at each stop so nothing slips through on the day. Where something seems unusually large or awkward, jot its approximate dimensions beside its name. This inventory helps the hire team picture the task, and it gives you a reference to work from when packing boxes or confirming collections. Keep the list somewhere easy to reach, such as a note on your phone, and update it if plans change.
Noting Contacts at Each Stop
Once your inventory is drafted, sketch out the shape of the day itself. Write each address in sequence, whether that is a storage facility, customer premises or a family home, and note who you expect to meet at every stop. Record contact names and numbers for each recipient, especially where someone must sign for a delivery or let you onto the property. If a collection is tied to a shop's opening hours or a customer's availability, add that timing to your plan. It is also worth asking each contact about parking or access arrangements at their end, since they know their own premises. Keep their answers alongside your notes, and mention the access arrangements and hire dates when you request a quote.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.